Renewing my Passport During Pandemic | DFA Passport Requirements, 2020

I renewed my passport last October 29 and I thought of sharing  the process with you.

Quick links

Timeline of my application

Passport Renewal

Passport New Applications

Lost Valid ePassport

Lost Expired ePassport

Mutilated and/or Damaged Passport

Change of name

This is the 2nd time I’m renewing my passport. I initially wanted to renew my passport at Nigeria (since there’s no embassy in Ghana), but due to Coronavirus, I was of the view that renewing my passport in the Philippines is more practical.  

On September 22, I went to DFA website to book for an appointment. I decided to book early because I’m afraid that there will be no available slots on my preferred date. I was able to secure a slot for October 29, 2:00pm at DFA NCR East (Megamall). I paid a total of Php 1,150.00 for the processing and delivery fee.

Expedite processing was not available so I chose the regular processing which takes 12 business working days. I decided to pay with card after having challenges paying through credited Payment Centers.

Once my payment is validated, I received a mail confirming my schedule, along with instructions on what to bring on your appointment. I made a mistake of not going through the mail, which resulted to an additional expense.

On October 29th, I came early, around 12:30pm. The security guard asked me if I have already printed my application form. I haven’t, so I had to look for a printing shop in MegaMall and pay Php 40.00 for a 4 page document.

After that, even though my scheduled time is not yet up, I was allowed to start processing my passport renewal. We were only few, about 8 applicants.

Before entering the office, we were asked to fill a health declaration form and go through mandatory temperature check. Then, a personnel asked us to place our documents in a sanitizing box. Few minutes later, she returned our documents and asked us to queue.

First, I went to the Processing area where I submitted my appointment letter and a photocopy of my passport. Then I was directed to the Encoding area where they punched holes on my existing passport and took my photo and biometrics for the new passport. After that, there’s a counter called Courier where you can arrange for shipping. But since I have already paid mine online, I didn’t have to go to this section.

The whole process took less than 10 minutes to complete. After 20 days, I received my new passport.

If you are planning to renew your passport, these are my advise:

  1. Book your appointment early, at least a month before your preferred appointment date. Slot availability are scares, probably due to pandemic.
  2. Use your card to pay for your booking. It is way easier.
  3. If you do not have a card, settle your fees within 3 days to confirm your application. You can pay the passport processing fee through any of the following Payment Centers:
    • Bayad Center
    • EcPay
    • Pera Hub
    • Robinsons Business Center and Department Stores
    • Waltermart Department Store
    • 7-Eleven
    • USCC (Western Union)
    • Villarica Pawnshop
  4. Read your emails and print your appointment form. Do not make the same mistake I did. 
  5. Come early to avoid long queues.

Here’s the timeline of my application:

September 22 – Book for appointment

October 29 – Passport renewal

November 18 – Passport delivered (20 days after) 

Fees I paid:

DFA Passport renewal and delivery fee – Php 1150.00

Application form printing –  Php 40.00

Photocopy (Passport 1st page) – Php 3.00

Total: Php 1193.00

List of core requirements (From DFA website)

Core Requirements: Passport Renewal (Adult)

  1. Confirmed Online Appointment (click here)
  2. Accomplished Application Form
  3. Personal Appearance
  4. Current ePassport with photocopy of data page

In case applicant is a Dual Citizen

(in addition to the Renewal Core Requirements)

  • Confirmed Online Appointment(click here)
  • Government Issued IDs (Refer to Valid Philippine Government Issued IDs or their secondary citizenship/residence counterparts)
  • Report of Birth OR Identification Certificate issued by the Philippine Foreign Service Post or the Bureau of Immigration

In case applicant is a Naturalized Citizen

(in addition to the Renewal Core Requirements)

  • Identification Certificate of Naturalization from Bureau of Immigration

In case applicant is a Filipino citizen by Election

(in addition with the Renewal Core Requirements)

  • Affidavit of Election of Philippine Citizenship
  • Identification Certificate of Election from BI

Core Requirements: New Applications (Adult) 

  1. Confirmed Online Appointment (click here)
  2. Personal Appearance
  3. Accomplished Application Form
  4. Original and photocopy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
    • Married Females (who are using their spouse’s last name) must also present Original and submit photocopy of PSA Authenticated Marriage Contract on Security Paper or Report of Marriage
    • Local Civil Registrar Copy is required if PSA Birth Certificate is not clear or cannot be read
  5. Any of the following acceptable IDs with one (1) photocopy (click here for the List of Acceptable IDs for Passport Processing)
  6. NOTE: If woman opts to retain maiden name, a Marriage Contract is not required. 

If applicant is a Dual Citizen

  • Original PSA authenticated Birth Certificate/Report of Birth and Original Identification Certificate issued by the Philippine Foreign Service Post (FSP) or the Bureau of Immigration (BI) and a photocopy
  • Original and photocopy of the foreign passport.
  • Government issued IDs (Philippine or from country of second citizenship)

If applicant is a Naturalized Filipino Citizen

  • Original and photocopy of Identification Certificate of Naturalization from BI

If applicant obtained Filipino citizenship by Election

  • Original and photocopy of Affidavit of Election of Philippine Citizenship
  • Original and photocopy of Identification Certificate of Election from BI

If applicant has been granted citizenship by Act of Legislation

  • Certified true copy of the law granting citizenship
  • Foreign Birth Certificate authenticated by Philippine FSP

Additional Requirements for Lost Valid ePassport

  • Police Report in English (Original and photocopy)
  • Affidavit of Loss in English(Original and photocopy)
  • Penalty Fee: Php350.00

NOTE: In case of a Lost VALID ePassport – will be treated as NEW APPLICATION

Additional 15 calendar days clearing period for Lost Valid Passports.

If photocopy of the applicant’s last issued passport is available, the Birth Certificate will not be required.

Additional Requirements for Lost Expired ePassport

  • Affidavit of Loss in English
  • Penalty Fee: Php350.00

NOTE: In case of a Lost VALID ePassport – will be treated as NEW APPLICATION

If photocopy of the applicant’s last issued passport is available, the Birth Certificate will not be required.

Additional Requirements for Mutilated and / or Damaged Passports

  • Affidavit of Explanation
  • Applicant must surrender mutilated/damaged passport
  • Penalty Fee: Php350.00

NOTE:In case passport has been mutilated or damaged – will be treated as NEW APPLICATION

Additional Requirements: Change of name

  1. Original PSA authenticated documents that will support the change of name.
    • Marriage Contract
    • Annotated Birth Certificate
    • Annotated Marriage Contract to show annulment/divorce/court ordered instruction
    • Death Certificate of Spouse

NOTE: If woman opts to retain maiden name, a Marriage Contract is not required. 

Additional requirements may be required.

Department of Foreign Affairs (DFA) Help desk:

Telephone Number: (02) 234 3488

Email Address: info@passport.gov.ph

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